Senior Buyer

- Wednesday, March 25, 2015

Senior Buyer

Abu Dhabi, UAE

Worked Performed:

• Performs all activities related with the procurement of major, strategic, high value (Capital/Direct Charge and Stock budget) items from receipt of Purchase Requisitions to issue of Purchase Orders, for Ruwais Refinery, Abu Dhabi Refinery Division, IT & HR&AD Divisions (HQ).

• Assists Purchasing Section Head in developing and implementing strategies, systems and procedures, criteria for commercial bids evaluation and analysis, selecting appropriate logistical approach for faster material deliveries and stipulating appropriate terms and conditions resulting in cost-savings/cost rationalization, minimized risk exposure and enhancing significantly Company’s overall advantages through all stages of the supply chain management cycle.

Minimum Requirements:

• B.Sc. in an engineering discipline or equivalent, additional qualification in Business Administration/Legal will be preferred.

• 8 years’ experience in procurement of processing plant equipment and materials, preferably in an oil/gas or petrochemical industry.

• Good knowledge of English language.

• Knowledge of Arabic preferred.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Vendor Performance Analyst

- Thursday, March 5, 2015

Vendor Performance Analyst

Abu Dhabi, UAE

Basic Function:

• Develops and maintains procedures for Vendor Registration/Sourcing, establishes relationships with new Suppliers according to pre-qualifications and arranges for Sample obtaining, Field Testing, User Approvals and Vendors lists approvals. Reports occasionally Suppliers' performance to Management, analysis international price trends and delivery times, locates New Overseas Manufacturer (OEMs).

• Performs multi-discipline activities within Procurement Division related to Procurement Services and Contracts functions, as and when required.

Worked Performed:

• Performs Vendor Registration and Sourcing as per policies and procedures and Implements the Supplier Management System to optimize the Commercial Support Division processes, in line with Company Policies & Procedures.

• Expedite/maintain Pre/Post-Award Performance Rating of Vendors/Contractors with regard to their response to Request for Quotations, adherence to quality, delivery time and providing technical support. This includes, conducting Quality Audits for Vendors/Contractors including their Systems and procedures especially prospective suppliers for Term Contracts in order to ensure that supplies are not interrupted.

• Maintain list of alternative sources Original Equipment Manufacturers (OEM) or OEM sub Vendor spares, liaison with Inventory Management Department and User for approval of alternative material, and advise Inventory Department regarding necessary changes in item description, to obtain compétitive prices.

• Gather information and collect data for the Price Trend and Delivery Performance of major equipment manufacturers and consult with Team Leader.

• Provides support, as required, to Contract Department to enhance strategy/system for different types of contracts, on a long term prospective, and to review and modify the strategy from time to time, in line with current trends in Contract Management, and latest business practices for improvement of business process.

• Develops and maintains approved list of vendors in SAP which would be used by Buyers in Procurement Services work.

• Establishes contacts through correspondence, e-mail to receive technical documentation, catalogues and samples. Utilizes Internet to get assistance in Vendor Location and their communication details.

• Liaises with Users on Shah Field, Materials Control and Procurement Department personnel and meeting their sources development requirements.

• Coordinating to visits Vendor Premises, Warehouses and Workshops for assessment of capabilities, liaises with Vendors for getting registration documents and prepares various Vendor Reports for use within the División. Conducts meetings with Suppliers and Manufacturers, as required.

• Knows Company Health, Safety & Environment Policies & Procedures in his area and ensures that the work is performed in a safe manner.

• Carries out other similar or related duties as assigned such as providing sourcing advice for major purchases.

Minimum Requirements:

• Bachelor’s degree in Engineering, Business Administration or its equivalent.

• 5-6 years multi-discipline experience in Procurement especially in Procurement Service / Contracts / Source Development, International Market and Products Technical Assessment related to Oil & Gas Industry in Inventory Management and utilization.

• Good knowledge of written & spoken English.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Category Management Analyst

Category Management Analyst

Abu Dhabi, UAE

Basic Function:

• Identify, gather and analyze variety of data related to Category Sourcing.

• Perform detailed analysis on a category to understand the market trends, cost drivers, the universe of suppliers and best practices.

Worked Performed:

• Identifying, gathering and analyzing various data as it applies to Category Sourcing. The data will encompass internal aspects such as division wise category spend and forecasts, or external aspects such as market drivers and trends, market composition, market demand and supply and practices in other economic sectors.

• Performing detailed analysis on a category to understand the market trends, cost drivers, the universe of suppliers and best practices. It will clearly outline options around whether to Go-to-Market (RFI, RFP, or auction), Re-negotiate, or No Action.

• Performing a periodic "spend criticality analysis" at the Category and Enterprise level. This high level opportunity assessment identifies potential savings opportunities by category. This assessment is for all groups or categories in terms of spend number of suppliers, commodity drivers, market conditions, recent wins and other factors.

• This will allow Category managers to identify the top categories best suited for an intensive sourcing program, and bring to light areas for potential consolidation strategies or opportunities to take advantage of commodity cost volatility.

• Using supply chain tools such as PESTLE, Power Positioning, and Purchase Price Cost Analysis provide input to Value Propositions and Sourcing Options.

• Based upon corporate and strategy specific Value Drivers develop and apply bid evaluation models that focus on Total Cost of Ownership.

• Working with Category Sourcing Specialist, Supply Chain Category Representatives, Contract Owners, Contract Holders and Suppliers define, monitor and report key performance indicators associated with globally sourced categories and contracts.

• Develop and maintain a database of potential Sourcing suppliers as they relate to an integrated Oil and Gas company. Communicate with other OPCO's related to same category or produces requirement and sourcing strategy.

• Responsible to oversee the supplier qualification process in terms of risk mitigation associated with Quality, Financial, as well as supporting for respective categories.

• Prepare and present high quality communication packages across a wide audience including Senior Management.

• Any other assignments as advised by the supervisor.

Minimum Requirements:

• University degree in Finance, Economics, business or Supply Chain Management.

• Minimum 5-6 years' experience in an Analyst role in a Category Sourcing Procurement environment.

• Good business knowledge in the supply chain, logistics, and global sourcing areas, preferably in the Oil & Gas sector.

• Highly skilled in Microsoft Office, Word, Excel, Access, Power Point, and working experience with SAP is an asset.

• Ability to multi-task and work on multiple projects at the same time and under tight deadlines.

• Ability to assimilate and manipulate large and complex data sets.

• Strong analytical, critical thinking and problem solving skills.

• Excellent International business communication skills both written and oral.

• Solid presentation, communication, facilitation/workshop skills along with FACT data availabilities.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Commercial Planning Officer

Commercial Planning Officer

Abu Dhabi, UAE

Basic Function:

• Effectively plan Commercial procurement to take advantage of efficient planning and to strengthen the procurement plan by performing variance analysis and formulating action plan.

• Develop procurement planning objective and design procurement information request and acquire the relevant information for the preparation of procurement planning.

• Compile and produce various Commercial periodical reports, and prepare any other handouts, presentations and ad hoc reports as requested.

Worked Performed:

• Ralse Procurement Information Request (PIR) for user division to provide details of Contracts/ Procurement requirement for the upcoming years by requesting information such as materials/ service description, need date, suggested vendors, estimated value and expected date to raise requisition etc.

• Consolidate the PIR information and prepare the necessary procurement plan by coding the material/ service requirement separately. Further classification of the plan into two levels like department/ month wise requirement and entire month wise Company level requirement.

• Validate and update the procurement plan considering the Past Spend Analysis and Market research output. Clarify any abnormal difference compared to the past spend analysis with the concerned department.

• Submit the Procurement Plan to the Commercial Support Manager for appropriate assessment and finalization with the Concerned Commercial Team and end user department.

• Update and monitor the Procurement plan continuously in the light of new development such as strategic developments, changes in the production plan and market development/ opportunities. Conduct quarterly meetings to discuss the changes to the procurement plan and finalization of the plan.

• Analyze the Procurement Plan against the Actual procurement at the year end to identify the variations like quantity, price, etc. Variation Root Cause Report shall be prepared along with its proposed action plan to negate variation in future procurements.

• Prepare Commercial periodical reports such as Board Meeting Input, Company monthly report, annual review report etc. Liaise with Commercial Teams and other Divisions to ensure data accuracy and integrity for producing the reports in final format.

• Consolidate/ analyze the data extracted from SAP for reporting and in preparing Commercial Contracts/ Procurement activities related report.

• Act as custodian for uploading Commercial Division Level 3 & 4 documentation of QMS Road Map of Quality documents.

• Co-ordinate with Shareholders representatives to convene the shareholders Tenders Board and Tender Opening Committee meeting. Ensure that the document circulated to shareholders has the required information adhering to Company and Shareholders guideline.

• Follow-up with the Shareholders Tenders Board representatives for the tenders awaiting approval, updates the follow-up document with all the relevant detailed information such as tender subject, value, date sent and approval sought for, approval required by, areas of concern and the impact. The follow-up is made on monthly basis in order to expedite the approval process.

• Co-ordinates with ADNOC Group Companies Commercial focal point in other ADNOC Group Companies for organizing Commercial Department Level Networking form and update the relevant content of the forum status report. Prepare minutes of meeting and the action list, when the forum is hosted by Company. Act as focal point for any date sharing and benchmarking information related to Commercial activities between ADNOC Group Companies.

• Co-ordinates the preparation of Divisional annual operating Budget in liaison with Commercial Division Responsibility Officers (RO). Update CD Budget variances upon request. Liaise with Finance Division to resolve problems related to Budget allocations.

• Updates Commercial Division home page, whenever changes are required and act as responsible custodian for such update.

• Handle other assignments assigned by Supervisor such as preparation of computer aided presentation as per the requirement.

Minimum Requirements:

• B. Sc. Degree in Business Planning & Administration or its equivalent.

• 4-5 years of experience in Oil & Gas Exploration / Production environment with exposure to Commercial Planning.

• Excellent skills and hands-on experience in computerized planning package, ERP system Maximo added advantage.

• Proficient in MS-Office applications.

• Good knowledge of English.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Senior Category Management Analyst

Senior Category Management Analyst

Abu Dhabi, UAE

Basic Function:

• Identify, gather and analyze variety of data related to Category Sourcing.

• Perform detailed analysis on a category to understand the market trends, cost drivers, the universe of suppliers and best practices.

Worked Performed:

• Using supply chain tools such as PESTLE, Power Positioning, and Purchase Price Cost Analysis provide input to Value Propositions and Sourcing Options.

• Based upon corporate and strategy specific Value Drivers develop and apply bid evaluation models that focus on Total Cost of Ownership.

• Responsible to oversee the supplier qualification process in terms of risk mitigation associated with Quality, Financial, as well as supporting for respective categories.

• Prepare and present high quality communication packages across a wide audience including Senior Management.

• Any other assignments as advised by the supervisor.

Minimum Requirements:

• Bachelor's degree in Finance, Economics, Supply Chain Management, or its equivalent.

• Minimum 8 years' experience in Oil & Gas industry as an Analyst role in a Category Sourcing Procurement environment.

• Good business knowledge in the supply chain, logistics, and global sourcing areas, especially in the Oil & Gas sector.

• Highly skilled in Microsoft Office, Word, Excel, Access, Power Point, and working experience with SAP is an asset.

• Ability to multi-task and work on multiple projects at the same time and under tight deadlines.

• Ability to assimilate and manipulate large and complex data sets.

• Strong analytical, critical thinking and problem solving skills.

• Excellent International business communication skills both written and oral.

• Solid presentation, communication, facilitation/workshop skills along with FACT data availabilities.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Team Leader Category Management

Team Leader Category Management

Abu Dhabi, UAE

Basic Function:

• Oversee the definition and maintenance of categories for works, services and goods, develop and maintain for each category the procedures for vendor sourcing, registration and evaluation, and manage the relationship with vendors.

• Provide support to Contracts and Procurement, supplying information regarding vendor / supplier performance.

• Manage pre-qualification of the suppliers in accordance with Company requirements.

Worked Performed:

• Identify new potential vendors and opportunities to improve the vendor and contractors data base.

• Oversee the definition of categories for works, services and goods.

• Develop, define and implement procedures for vendor sourcing, registration and evaluation.

• Control the Vendor Master to ensure all listed vendors contractors are current. Provide updated information to the stake holders of the Vendor Master.

• Ensure that periodic vendor evaluation is done by Supplier Performance Management Team to ensure that vendors are in compliance with the required standards and adhere to the policies and procedures.

• Develop and implement a supplier management system in coordination with Procurement/Contracts Department.

• Responsible to analyze local and international markets and identify anticipated major changes that would impact Contracts and Procurement.

• Manage and maintain relationship with current and prospective vendors/Contractors.

• Periodic supervision of the value of Purchase Orders / Contracts placed on vendors / suppliers.

• Provide periodic management reports on: Procurement / Contract activity, and other reports to management.

• Provide Vendor / Contractor information to Procurement / Contract sections.

• Develop and operate a bench-marking matrix for Vendors / Contractors.

• Assists the section involved in processing of variety of document related to product and services category research and market analysis to prepare sourcing strategy for Procurement . Contracts Department.

• Continue defining Category management Process and best Practices.

• Establish Contacts with International Share Holders (ISH) and review Category Management Process, Benchmarks, and best practices.

• Consult and monitor same category's with other OPCO's as and when required, which can facilitate Company in same business sector.

• Prepare and maintain spend analysis and business opportunities to identify categories.

• Develop category strategy for each and every critical / risk basis categories.

• Maintain, develop and report forecasting plan on consolidated sourcing strategy.

• Any other related tasks as assigned by the Manager.

Minimum Requirements:

• Bachelor's Degree in Commercial, Business Administration or Engineering discipline or its equivalent.

• Minimum 10 years' experience in Category Management or Market Intelligence department in the Oil and Gas industry with minimum 3-4 years in Supervisory level.

• Strong analytical and interpersonal skills.

• Excellent communication skills (both English & Arabic).

• Knowledge of ERP / Supply Chain / Vendor Management software is essential.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Manager, Research & Development Management Department

- Thursday, February 26, 2015

Manager, Research & Development Management Department

Abu Dhabi, UAE

Worked Performed:

• Plans, directs, coordinates and ensures that the R&D governance and process of approval of the R&D Portfolio roadmap in the short, medium and long term, is performed according to Company's management guidelines and Government Regulations.

• Assesses business impact of R&D proposals, confirms technical claims and proposes a priority on R&D programs/projects.

• Monitors and optimizes the performance of R&D activities, and ensures a strong link with operational disciplines (e.g., advisors and specialists in Company and OpCos).

• Provides assurance by applying and optimizing best practices for managing R&D activities (incl. processes, roadmaps, budget, deliverables, TRL, HR, & planning).

• Implement, maintain and promote a R&D knowledge management process per discipline (G&G, RE, D&C, Dev/Prod, IT).

• Ensures coordination of R&D programs across Company's R&D hub and promotes sharing of knowledge per discipline.

Minimum Requirements:

• Ph.D. in Geosciences/Petroleum/Chemical/Mechanical Engineering or related disciplines.

• 12 years' experience in Exploration & Production activities, particularly related to technology testing and qualification.

• Documented exposure in R&D activities and/or management, with strong project management/organization skills.

• Computer literate; well versed in the office applications and presentation tools.

• Very good knowledge of English, fluency in written and spoken Arabic.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Expeditor

- Thursday, February 19, 2015

Expeditor

Abu Dhabi, UAE

Basic Function:

• Carry out company’s all expediting function related to materials, services and others as assigned by the Logistic Coordinator. The position includes Follow up various Payment Terms, Custom Clearance & Transportation.. Discrepancy Resolution is the core function of this position as well which supports the whole Procurement & Contracts Division.

Worked Performed:

• Maintains Purchase Order Files,

• Receives Correspondences related to Purchase Orders and acts accordingly,

• Prepares Letters of Credit, Amends Purchase Orders, Amends Letter of Credits, Issues Duty Exemption Letters & Shipping Guarantees.

• Prepare payment of Customs Duty Deposit and Refund claims with Customs Department.

• Follow up advance payments and bank guarantee as per purchase orders

• Receives Materials related to Head Office and Issues Inspection Reports for Materials received.

• Checks Materials received at our Forwarder’s Stores, Plans Trailers trips to and from the Plant, Receives Transportation Invoices, Issues Purchase Orders based on Transportation Invoices & Co-ordinates and contacts with the Forwarders at the place of Origin of the Material.

• Ensures receipt of material on time and as per lead time, Dispatches occasionally Materials to Suppliers.

• Follow up Discrepancy Reports & Settles Discrepancies.

• Maintains Monthly Report of Material Delivery.

• Complies to Company HSE Management System and promotes awareness to achieve Company HSE Objectives.

• Enforces HSE Rules to prevent or correct unsafe conditions at work place.

Transportation:

• Plans the Delivery Date and updates it in the System.

• Sends LPO to Suppliers and checks with Courier.

• If Supplier is abroad, correspondence with our Supplier to confirm date of delivery and to advise shipping details.

• Clearing and Forwarding of Materials from Airport/Seaport to Ruwais.

• Prepares Duty Exemption Certificates and sends it to our Forwarder for Clearance.

• Arranges Transportation of Materials to Ruwais.

• If Materials received in damaged condition, prepares Insurance Claim with value of the damaged goods, Airway Bill, Invoice and Discrepancy Report and sends the same to Finance Department for reimbursement.

• If the damaged materials are supplied by an Overseas Supplier, sends message to the supplier to replace the materials.

• Prepares Purchase Orders(Transport Order) for the Transportation of Urea and for Materials.

Minimum Requirements:

• B.A. in Business Administration or Commerce.

• 5 years experience in procurement and stock management, work activities in the petrochemical, fertilizer or chemical industry, with at least 4 years in supervisory position.

• Good knowledge of English.

• Good knowledge of INCOTERMS.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

Tags: Logistics & Procurement

Prequalification & Registration Officer

Prequalification & Registration Officer

Abu Dhabi, UAE

Basic Function:

• Reviews newly and updated lists of Suppliers (vendors/contractors/Manufacturers/etc…), evaluates market trends relative to prices, rates, lead times and various commercial aspects of products offered by such Supplier, ensures that an efficient of an electronic registration system is in operation and participates in the Commercial Directory for the need of Departments. Meet with Supplier to obtain/clarify data.

Worked Performed:

• Responsible to update and maintain Commercial Directory in Maximo 7.1.

• Newly submitted electronic requests (New Registration/Update) are properly checked, competed and processed as per applicable procedures.

• Newly submitted electronic applications (New Registration/Update) are properly reviewed and analyzed as per applicable procedures. Supplier basic information, legal documents, activities and attachments are crucial data that needs attention.

• Encourage, Conduct & Attend Interactive meetings with Suppliers and appraise them Company’s business operations, Supplier’s pre-qualification & Registration procedures. Also gather market intelligence.

• Attend telephone enquiries from Suppliers regarding requests for new registration & status of Registration.

• Follow the Supplier (vendors/contractors/Manufacturers/etc…) registration and pre-qualification procedures, maintain such procedures and ensures their proper implementation according to approved guidelines, and procedures.

• Development of Commercial Directory which includes Supplier’s qualifications, capabilities and performance in the light of relevant data received. Recommends additions / deletions to existing lists of Supplier accordingly.

• Participates in qualification surveys carried out in the field.

• Gathers information on Supplier available on local/foreign markets to establish a database of materials/services offered, prices/rates, lead times and various commercial aspects of such Supplier. Includes periodicals, similar industry practices in G.C.C., procurement commitment plans, statistical agencies, etc. for information gathering and updating purposes. Analyses data to desire trends and examine implications, and highlights areas which could contribute to a cost effective material purchases.

• Participates in the establishment of a reference Commercial Directory for the Department ensuring that Directory contents are properly maintained.

• Conducts searches for sources of supply of materials and services that could meet the requirements of Company in term of delivery time and quality, while observing Local Rules and Regulations governing the business.

• Conducts visits to manufacturers, workshops and meet suppliers for obtaining additional information on their capabilities whenever there are specific requirements.

• Organizes meetings between suppliers and Users to clarify intended scope of supply in special cases where the purchase requisition is a new development.

• Monitor supplier performance, and at times investigate reasons for poor results, and recommends courses of action to management to avoid repetition. Disseminate results of review to users following management sanction.

• Tracks supplier’s mergers, acquisitions or bankruptcies and name changes in order to retain correct data on contact points and warn Purchasing Section staff.

• Familiarize with the latest in the industries and the market place, through review of periodicals, publications and the internet related magazines.

• To review and recommend Suppliers’ capability/quality with respect to new/current sources.

• Distributes order requirements among approve sources/suppliers.

• Recommends the addition or removal of suppliers from approved Suppliers’ List.

• Performed suppliers Liaison & Market Research

• Prepared SWOT analysis on Company, suppliers

• Submit various Reports on monthly basis (registration, etc…)

• Developed new Vendors Sources

• For improvement, regularly enhance or amend Procurement Procedures where applicable.

• Update Product / Services Master Item List, Classified, Coded & Computerized Engineered Packages, Electrical, Instrumentation, Piping

• Conducted Survey/Audits at Vendor Works along with User & QA Dept. for first hand assessment of Product Quality & Quality Systems.

• Participate actively in Pre-Qualification Committee Meetings to Update Status to the Management.

• Suggests an automated Design for supplier Performance Rating Forms, Obtained feedback from Purchase, Expediting, Projects, Stores Dept., Evaluated, Monitored & Computerized Vendor Performance ratings

• Updated supplier’s information on real time basis (design automated update invitation).

• Coordinate with IT Systems Group for Maximo Commercial Directory maintenance & upgrade

• Organize / Coordinate Meetings & prepare Minutes related to registration.

• Study of E-procurement for knowledge and effective and applicable system.

Minimum Requirements:

• Diploma/High Diploma in Engineering or equivalent.

• Min 3 years experience in technical and commercial analysis related to contracts, price trends and new products, in oil /gas petrochemical industry.

• Maximo Commercial Directory Experience

• High level of proficiency in English.

Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.

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