Abu Dhabi, UAE
Basic Function:
• Carry out company’s all expediting function related to materials, services and others as assigned by the Logistic Coordinator. The position includes Follow up various Payment Terms, Custom Clearance & Transportation.. Discrepancy Resolution is the core function of this position as well which supports the whole Procurement & Contracts Division.
Worked Performed:
• Maintains Purchase Order Files,
• Receives Correspondences related to Purchase Orders and acts accordingly,
• Prepares Letters of Credit, Amends Purchase Orders, Amends Letter of Credits, Issues Duty Exemption Letters & Shipping Guarantees.
• Prepare payment of Customs Duty Deposit and Refund claims with Customs Department.
• Follow up advance payments and bank guarantee as per purchase orders
• Receives Materials related to Head Office and Issues Inspection Reports for Materials received.
• Checks Materials received at our Forwarder’s Stores, Plans Trailers trips to and from the Plant, Receives Transportation Invoices, Issues Purchase Orders based on Transportation Invoices & Co-ordinates and contacts with the Forwarders at the place of Origin of the Material.
• Ensures receipt of material on time and as per lead time, Dispatches occasionally Materials to Suppliers.
• Follow up Discrepancy Reports & Settles Discrepancies.
• Maintains Monthly Report of Material Delivery.
• Complies to Company HSE Management System and promotes awareness to achieve Company HSE Objectives.
• Enforces HSE Rules to prevent or correct unsafe conditions at work place.
Transportation:
• Plans the Delivery Date and updates it in the System.
• Sends LPO to Suppliers and checks with Courier.
• If Supplier is abroad, correspondence with our Supplier to confirm date of delivery and to advise shipping details.
• Clearing and Forwarding of Materials from Airport/Seaport to Ruwais.
• Prepares Duty Exemption Certificates and sends it to our Forwarder for Clearance.
• Arranges Transportation of Materials to Ruwais.
• If Materials received in damaged condition, prepares Insurance Claim with value of the damaged goods, Airway Bill, Invoice and Discrepancy Report and sends the same to Finance Department for reimbursement.
• If the damaged materials are supplied by an Overseas Supplier, sends message to the supplier to replace the materials.
• Prepares Purchase Orders(Transport Order) for the Transportation of Urea and for Materials.
Minimum Requirements:
• B.A. in Business Administration or Commerce.
• 5 years experience in procurement and stock management, work activities in the petrochemical, fertilizer or chemical industry, with at least 4 years in supervisory position.
• Good knowledge of English.
• Good knowledge of INCOTERMS.
