Commercial Planning Officer
Abu Dhabi, UAE
Basic Function:
• Effectively plan Commercial procurement to take advantage of efficient planning and to strengthen the procurement plan by performing variance analysis and formulating action plan.
• Develop procurement planning objective and design procurement information request and acquire the relevant information for the preparation of procurement planning.
• Compile and produce various Commercial periodical reports, and prepare any other handouts, presentations and ad hoc reports as requested.
Worked Performed:
• Ralse Procurement Information Request (PIR) for user division to provide details of Contracts/ Procurement requirement for the upcoming years by requesting information such as materials/ service description, need date, suggested vendors, estimated value and expected date to raise requisition etc.
• Consolidate the PIR information and prepare the necessary procurement plan by coding the material/ service requirement separately. Further classification of the plan into two levels like department/ month wise requirement and entire month wise Company level requirement.
• Validate and update the procurement plan considering the Past Spend Analysis and Market research output. Clarify any abnormal difference compared to the past spend analysis with the concerned department.
• Submit the Procurement Plan to the Commercial Support Manager for appropriate assessment and finalization with the Concerned Commercial Team and end user department.
• Update and monitor the Procurement plan continuously in the light of new development such as strategic developments, changes in the production plan and market development/ opportunities. Conduct quarterly meetings to discuss the changes to the procurement plan and finalization of the plan.
• Analyze the Procurement Plan against the Actual procurement at the year end to identify the variations like quantity, price, etc. Variation Root Cause Report shall be prepared along with its proposed action plan to negate variation in future procurements.
• Prepare Commercial periodical reports such as Board Meeting Input, Company monthly report, annual review report etc. Liaise with Commercial Teams and other Divisions to ensure data accuracy and integrity for producing the reports in final format.
• Consolidate/ analyze the data extracted from SAP for reporting and in preparing Commercial Contracts/ Procurement activities related report.
• Act as custodian for uploading Commercial Division Level 3 & 4 documentation of QMS Road Map of Quality documents.
• Co-ordinate with Shareholders representatives to convene the shareholders Tenders Board and Tender Opening Committee meeting. Ensure that the document circulated to shareholders has the required information adhering to Company and Shareholders guideline.
• Follow-up with the Shareholders Tenders Board representatives for the tenders awaiting approval, updates the follow-up document with all the relevant detailed information such as tender subject, value, date sent and approval sought for, approval required by, areas of concern and the impact. The follow-up is made on monthly basis in order to expedite the approval process.
• Co-ordinates with ADNOC Group Companies Commercial focal point in other ADNOC Group Companies for organizing Commercial Department Level Networking form and update the relevant content of the forum status report. Prepare minutes of meeting and the action list, when the forum is hosted by Company. Act as focal point for any date sharing and benchmarking information related to Commercial activities between ADNOC Group Companies.
• Co-ordinates the preparation of Divisional annual operating Budget in liaison with Commercial Division Responsibility Officers (RO). Update CD Budget variances upon request. Liaise with Finance Division to resolve problems related to Budget allocations.
• Updates Commercial Division home page, whenever changes are required and act as responsible custodian for such update.
• Handle other assignments assigned by Supervisor such as preparation of computer aided presentation as per the requirement.
Minimum Requirements:
• B. Sc. Degree in Business Planning & Administration or its equivalent.
• 4-5 years of experience in Oil & Gas Exploration / Production environment with exposure to Commercial Planning.
• Excellent skills and hands-on experience in computerized planning package, ERP system Maximo added advantage.
• Proficient in MS-Office applications.
• Good knowledge of English.
Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.
