Post Award Manager
Abu Dhabi, UAE
Basic Function:
• The Post Award Manager will be responsible for developing, implementing and subsequently managing the post award function to ensure all projects adhere to sponsor financial and reporting requirements, Company guidelines and timelines as well as to all relevant regulations.
• The post holder will provide guidance and oversight in the monitoring of awarded projects and deliverables and will be supported by two Post Award Analysts.
• This role will work directly with the Director of the Office of Sponsored Research to ensure proper procedures and policies are in place to maintain compliance and efficiency of post award operations. This is particularly relevant as the Office of Sponsored Research has only recently been established.
Worked Performed:
• Advises and assists faculty, staff, departmental administrators and other research personnel in the interpretation of industry/sponsor guidelines, forms, regulations and policies related to sponsored projects.
• Responsible for monthly reconciliations of accounts, sub-award/subaccount creation, contract service agreements, no-cost extensions, material transfer requests, budget modification requests, salary and non-salary expense transfers, effort reporting and verification of salary expenditures on sponsored projects, expense projections, and account closings.
• Ensures that funded projects, related documents and approvals, special considerations are allowable and approved by appropriate Company officials.
• Reviews, commits and ensures accuracy of project cost share requirements, including the source, amount and authorized signatures of committed cost share wherever necessary.
• Coordinates with research collaborators (e.g., subcontractors, consultants, evaluators, vendors, etc.) to ensure their commitment and eligibility, and that all proposed financial documents (e.g., subcontract budget, vendor quotes, etc.) are current, accurate and complete.
• Submits financial reports, completed documents and reports on behalf of the Company, ensuring that proposals are current, accurate and complete and in full compliance with sponsor and Company policies, procedures and other requirements.
• Serves as an authorized organizational representative and Company liaison to sponsors, subcontractors, and other entities with which the Company transacts business, as it relates to sponsored research.
• Attends relevant internal and external professional development trainings, seminars and conferences, etc.
• Coordinate post-award sponsored research activities with other departments throughout the Company community.
• Supervise and train Post-Award Analysts, as assigned, and serve as mentor to colleagues.
• May act on behalf of Director - OSR in their absence.
• Other duties and special projects as assigned.
• Responsible for providing high quality and coordinated research services to Company faculty and research staff and accurately reviewing financial implications of documents issued by the OSR.
• Responsible for conducting comprehensive analysis of project accounts to industry, government, and other non-government entities.
• Establishes departmental deadlines, runs reports, prepares balance sheets, schedules, and financial statements and correct financial and operating problems.
• Provides expenditure approval, reporting, recording, and monitoring on funded research projects.
• Reviews agreements, expense reports, contracts, and other financial documents for discrepancies.
• Provides monthly reconciliation of University General Ledgers to the Department's Financial Software system.
• Produces monthly financial reports by grant with projections of expenses compared to budget as well as financial closing of ended grants/contracts.
• Responsible (in coordination with other OSR units)for initiating project kick-off meetings with new Principal Investigator’s to review details related to new grants.
• Remains current and knowledgeable on Sponsor and University procedures and requirements concerning grants management issues.
• Contributes to progress reports for all awarded projects for each department, including progress reports for all industry awards.
• Coordinates with the Pre -Award and Contracts & IP units to develop and maintain a comprehensive calendar that includes all sponsored project start dates, end dates, due dates, renewal dates as well as any other important dates related to grant submissions and renewals.
• Plans, directs and actively participates in ongoing training and professional development of self and subordinates.
• Work accomplishments are subject to Director - OSR review.
• Other duties as assigned.
Minimum Requirements:
• Contribute to growing and nurturing a culture of R&D and associated competencies within Company.
• Work within specific guidelines and policies of the Company and exercise limited authority, responsibility and control in line with delegated authorities.
• Regular contact with research organizations, research universities, professional societies, laboratories, and associated faculty and researchers.
• Bachelors/ equivalent professional qualification and at least 10 years of related Higher Education experience.
• Masters and at least 6 years of related Higher Education experience preferred.
• Must be able to work in a startup environment and have a broad knowledge of sponsored research.
Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.
