Pre Award Analyst
Abu Dhabi, UAE
Basic Function:
• The Pre-Award Analyst, under the direction of the Pre-Award Manager, will assist in developing and implementing the pre-award function to ensure all applications follow sponsor guidelines, Company guidelines and timelines, and adhere to all application regulations and requirements.
• The post holder will assists Company faculty, staff, departmental administrators and other research personnel in the preparation of technical proposals and the interpretation of industry/sponsor guidelines, forms, regulations and policies related to proposal and budgetary requirements during the pre-award phase of development.
• This role will work directly with the Pre-Award Manager to ensure proper procedures and policies are in place to maintain compliance and efficiency of pre-award operations. This is particularly relevant as the Office of Sponsored Research has only recently been established.
Worked Performed:
• Prepares sponsor forms, including budgetary, application forms and representations/ certifications for inclusion with the proposal submission, as well as internal administrative forms.
• Reviews proposals for accuracy, completion, and compliance with sponsor and Company policies, procedures and other requirements.
• Reviews research proposals, related documents and special considerations and ensures appropriate approves by Company officials.
• Reviews accuracy of project cost share requirements, including the source, amount and authorized signatures of committed cost share wherever necessary.
• Coordinates with research collaborators (e.g., subcontractors, consultants, evaluators, vendors, etc.) to ensure their commitment and eligibility, and that all proposed financial documents (e.g., subcontract budget, vendor quotes, etc.) are current, accurate and complete.
• Work within specific guidelines and policies of the Company and under the supervision on the Pre-Award Manager.
• Frequent contact with the Company faculty and other Company administrative units.
• Delegated contact with external research organizations, research universities, professional societies, laboratories, and associated faculty and researchers.
• Responsible for providing timely, high quality and coordinated research administrative services to Company faculty and research staff.
• Attends relevant internal and external professional development trainings, seminars and conferences, pre-award staff meetings, etc. (e.g., proposal development kick-off meetings).
• Other duties and special projects as assigned.
• Assist Company faculty, staff, and students in the preparation and submission of research proposals and contracts.
• Assists faculty with budget preparation by using standard Company costing methodologies.
• Review grant applications prior to submission ensuring that all university and sponsor guidelines are met.
• Prepare sponsor and institutional forms and ensure that all submission deadlines are met.
• Assist with grant application submission (paper and electronic).
• Route proposal documents needing review and approval in a timely manner,
• Communicate with faculty researchers on all grants on all issues related to pre-award administration.
• Assist the Pre-Award Manager to develop and maintain a comprehensive calendar that includes all sponsored project start dates, end dates, due dates, renewal dates as well as any other important dates related to grant submissions and renewals.
• Actively participate in ongoing training and professional development of self.
• Work accomplishments are subject to Pre-Award Manager review, and Director - OSR as appropriate.
Minimum Requirements:
• Ability to handle multiple competing deadlines in an increasingly fast-paced environment.
• Ability to learn new and use multiple software applications
• Effective interpersonal skills and communication skills (written and oral)
• Commitment to the philosophy, mission, values, and vision of the Company
• Highly organized and able to work independently and/or with minimal supervision.
• Demonstration of analytical and problem-solving skills.
• Ability to maintain high level of confidentiality with sensitive information
• Bachelors and at least 4 years of related Higher Education experience.
• Masters/ PhD and at least 2 years of related Higher Education experience preferred.
• Scientific/technical background in a subject directly related to Company disciplines would be advantageous.
• Must be able to work in a startup environment and have some knowledge of sponsored research practices.
Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.
