Pre Award Manager
Abu Dhabi, UAE
Basic Function:
• The Pre-Award Manager will be responsible for developing, implementing and subsequently managing the pre-award function to ensure all applications follow sponsor guidelines, Company guidelines and timelines, and adhere to all application regulations and requirements.
• The Pre-Award Manager will provide guidance and oversight in the development of the technical research proposal, in coordination with other relevant research units, Company faculty, staff, departmental administrators and research personnel, as necessary. This position will be supported by a Pre-Award Analyst.
• This role will work directly with the Director of the Office of Sponsored Research to ensure proper procedures and policies are in place to maintain compliance and efficiency of pre-award operations. This is particularly relevant as the Office of Sponsored Research has only recently been established.
Worked Performed:
• Advises and assists Company faculty, staff and other research personnel in the interpretation of industry/sponsor guidelines, forms, regulations and policies related to proposal and budgetary requirements.
• Ensures that research proposals, related documents and approvals, special considerations (e.g., budget, cost share, release time, space needs, etc.) are reviewed and approved by appropriate Company officials.
• Recommends approval of proposals to Director - Office of Sponsored Research (OSR).
• Prepares sponsor forms, including budgetary, application forms and representations/ certifications for inclusion with the proposal submission, as well as internal administrative forms.
• Reviews, commits and ensures accuracy of project cost share requirements, including the source, amount and authorized signatures of committed cost share wherever necessary.
• Coordinates with research collaborators (e.g., subcontractors, consultants, evaluators, vendors, etc.) to ensure their commitment and eligibility, and that all proposed financial documents (e.g., subcontract budget, vendor quotes, etc.) are current, accurate and complete.
• Submits completed proposals on behalf of the Company, ensuring that proposals are current, accurate, complete and in full compliance with sponsor and Company policies, procedures and other requirements.
• Serves as an authorized organizational representative and Company liaison to sponsors, subcontractors, and other entities with which the Company transacts business, as it relates to sponsored research proposals.
• Attends relevant internal and external professional development trainings, seminars and conferences, pre-award staff meetings, etc. (e.g., proposal development kick-off meetings).
• Coordinates pre-award sponsored research activities with other departments throughout the Company community.
• Supervise and train Pre-Award Analyst, as assigned, and serve as a mentor.
• May act on behalf of Director - OSR in their absence.
• Assists Company faculty, staff, and students in the preparation and submission of research proposals and contracts.
• Assists faculty with budget preparation by using standard Company costing methodologies.
• Reviews grant applications prior to submission ensuring that all university and sponsor guidelines are met.
• Prepares sponsor and institutional forms and ensure that all submission deadlines are met.
• Manages and assist with grant application submission (paper and electronic).
• Routing of documentation for approval for all research proposals in a timely manner.
• Communicates with faculty and researchers on all issues related to pre-award administration.
• Coordinates with the Post-Award and Contracts & IP units to develop and maintain a comprehensive calendar that includes all sponsored project start dates, end dates, due dates, renewal dates as well as any other important dates related to grant submissions and renewals.
• Plans, directs and actively participates in ongoing training and professional development of self and subordinates.
• Work accomplishments are subject to Director - OSR review
• Other duties as assigned.
Minimum Requirements:
• Contribute to growing and nurturing a culture of R&D and associated competencies within Company.
• Work within specific guidelines and policies of the Company and exercise limited authority, responsibility and control in line with delegated authorities.
• Regular contact with research organizations, research universities, professional societies, laboratories, and associated faculty and researchers.
• Bachelors and at least 10 years of related Higher Education experience.
• Masters/ PhD and at least 6 years of related Higher Education experience preferred.
• Scientific/technical background in a subject directly related to Company disciplines would be advantageous.
• Must be able to work in a startup environment and have a broad knowledge of sponsored research practices.
Kindly send your updated CV to fivecont@emirates.net.ae and mention in the subject the position you are applying for or click here to apply.
